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Changes to OSHA's Recordkeeping Rule

Posted by Brian Kiley on Jan 26, 2015 11:13:31 AM


Starting January 1, 2015, employers’ requirements for reporting to OSHA are changing. 


Previously, employees had to report all work-related:

  • Fatalities
  • Hospitalizations (of three or more employees)

The new rules require employees to report all work-related:

  • Fatalities
  • Inpatient hospitalizations of one or more employees
  • Amputations
  • Losses of eyes

Here are some other tips related to the new rules: 

  • All employers under OSHA jurisdiction must follow these rules, including employers who are exempt from routinely keeping an OSHA log.
  • Employers only have to report fatalities that occurred within 30 days of the work-related incident
  • Employers must report work-related fatalities within eight hours of finding out about them.
  • Any inpatient hospitalization, eye loss, or amputation requires the employer to report the incident within 24 hours of finding out about it.
  • Employers only have to report an inpatient hospitalization, amputation, or loss of eye that occurs within 24 hours of the work-related incident.
  • OSHA defines an amputation as “a traumatic loss of a limb or other external body part. Amputations include a part such as a limb or appendage that has been severed, cut off, amputated (either completely or partially); fingertip amputations with or without bone loss; medical amputations resulting from irreparable damage; and amputations of body parts that have since been reattached.”
  • Employers do not have to report an event if it resulted from a motor vehicle accident on a public street or highway or on a commercial or public transportation system; however, employers must report the event if it happened in a construction work zone.
  • Employers do not have to report an inpatient hospitalization if it was for diagnostic testing or observation only. Inpatient hospitalization is defined by OSHA as “formal admission to the inpatient service of a hospital or clinic for care or treatment.”
  • Employers do not have to report an inpatient hospitalization due to a heart attack even if it was the result of a work-related incident.

How do I report to OSHA?

  • Call the 24-hour hotline at 1-800-321-OSHA (6742). 
  • OSHA is developing a new way to report electronically that will be available soon. Visit www.osha.gov for more information and updates about electronic reporting.

Have questions or need more information? 

Visit: www.osha.gov/recordkeeping2014


This blog post was written by Cari Lamb, a Loss Prevention Representative for West Bend.

Topics: OSHA.gov, OSHA

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